Working Remote: Are You Taking Advantage of Microsoft Teams?

With more than 200,000 monthly active users, Office 365 has been widely accepted by businesses both large and small. Every company is benefitting from having their email hosted in the cloud, always having their Office software up to date, and accessing their Word docs and Excel spreadsheets from any device. But did you know there are other applications besides Word, Excel, PowerPoint and Outlook that your business can benefit from in terms of employee productivity and communication? The most exciting and promising app most small businesses are not taking full advantage of is Microsoft Teams. This solution offers a communication hub to get work done efficiently in your organization and with remote users.

Collaboration
How does your company foster its employees to work with colleagues on projects within the office and in remote locations? If you are using Microsoft Office 365 then you should be considering the included app Microsoft Teams. The platform is designed to simplify group work and communication. You can cut down on all those emails to your coworkers to collaborate on documents, and possibly have 5 other versions of that document cluttering your email. Using Teams, you can share, edit and give feedback on a single document saved within SharePoint, reducing that email clutter and the possible back and forth confusion.

Business Communication
Microsoft Teams is a streamlined communication platform where you can talk to both co-workers and clients from anywhere via video conferencing, online meetings, hosting webinars, and even making voice calls. By simply downloading the mobile app you can do this from practically any device. The chat function creates the ability for threaded conversations which document your meetings, conference calls and other interactions. You no longer need to go through pages of notes or sift through tons of emails looking for a certain message. Easily search for that topic within your chat and find it all in one place. Then to stay up to date by receiving notifications of recent updates to the conversations you are involved in, like other social media sites.

Productivity
On average, having a hub where your employees can communicate and connect with each other on daily tasks can increase their productivity by up to 25% based on a report from McKinsey Global Institute1. This Teams app is constantly evolving and continues to update so that you can integrate other third-party tools into the interface for custom workspaces. For instance, making sure your hiring personnel can receive Linkedin job alerts might be just as important as a request coming from management. Microsoft Teams

allows you to customize the platform, so it gives your workers the tools they need to complete their group tasks in the most efficient way.

Security and Compliance
Having all company data and communication at your fingertips benefits your business productivity but as with any collaboration tool, you need to consider data security. How are you controlling access to this information and is Microsoft Teams secure? The short answer is “yes”. As being part of the Office 365 service, there are several ways end-users and administrators can secure their company information and protect their identity. First, you have Multi Factor Authentication (MFA) which will protect your identity as you need a second form of verification to login in addition to your user credentials. Second, all the data stored in Teams is encrypted both in transit and at rest. Then if you have any specific compliance requirements for the business Teams can help you with those areas by managing from Office 365 Security & Compliance Center. Items like specific Retention Policies, Data Loss Prevention, and Legal Hold can be set up within Teams.
If you are interested in learning more about Teams and how to implement it in your business, Contact Us today.

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About Zeta Sky
Zeta Sky offers a full range of business IT services and consulting. Our main expertise is in moving parts or all of your business IT needs to the Cloud.

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